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Grant Administrator
RRS
Remote, Part-time
Salary Range: $28-$36/hour
Learn more and Apply

RRS is seeking applications for a Part-Time Grant Administrator who will be responsible for managing the lifecycle of grants on behalf of multiple grant programs and clients, from planning and launch of grant programs to facilitating and overseeing grant agreements, reporting and expense reimbursements. This position involves working closely with administrative staff, funders and external partners to ensure the effective use of grant resources.  
 
The position is part-time with the potential to increase to full-time depending on client needs.  

Job Responsibilities

• Ability to manage multiple grant programs for a variety of clients. 
• Oversee the entire grant lifecycle, from initial planning and intake to the final contracting, administration and management stages.  
• Coordinate the intake and review of grant applications, ensuring that all required documentation is complete, accurate and submitted on time.  
• Become well-versed in the specifics of the grant program and regularly host office hours to answer program questions, provide guidance and assist applicants throughout the process. Monitor general email and provide timely responses to grant applicants throughout the process. 
• Perform thorough due diligence on applicants, ensuring compliance with program requirements, verifying eligibility and assisting with the grant selection process.  
• Manage the creation, execution and ongoing administration of grant contracts, ensuring compliance with all terms, timelines and reporting.  
• Prepare and maintain detailed records of grant activities, including data, financial reports, and progress updates. 
• Assist grant applicants with grant application/contract management through the online software portal. 
• Review, provide due diligence and assist with submission of grant funding expense reimbursements. 
• Collaborate with grant applicants and team members to assess the effectiveness of the grant programs and suggest improvements for future rounds. 

Recycling Tech Specialist / Depot Development Lead
Oregon CAA
Remote, OR, US
Salary Range:$75,000.00 To $85,000.00 Annually
Learn more and Apply

Role Overview

Reporting to the Oregon Depot Manager, this role, works closely with transfer stations, recycling depots, local governments (LGs), service providers, and community-based organizations (CBOs) to expand Oregon’s recycling collection network for hard-to-recycle materials. This role focuses on building relationships with existing waste management and recycling operators, negotiating contracts, and overseeing the operational launch of PRO material collection points, or depots. This position will work with multiple interested parties to determine the equipment, operational logistics, timing and community engagement needed to establish or expand public-facing collection points for the specific materials on the PRO acceptance list. The Depot Development Lead will work closely with the Depot Manager to ensure strategies, budgets, and workstreams are aligned and the development of PRO materials sites meets program targets. Planning community events, to supplement depots, will also be a key function of this role

Key Responsibilities

• Lead efforts to build strong partnerships with waste and recycling operators, fostering collaboration to ensure successful depot launches and ongoing operations.
• Develops a deep understanding of terms of Circular Action Alliance funding agreements and supplemental contracts as well as the regulatory requirements associated with operationalization of contracts
• With oversights from the Depot Manager, leads engagement with prospective depot sizes to determine sites needs, reaches agreement with site operators and finalizes contracts.
• Gathers and manages program metrics, tracks performance data, and ensures its accuracy and completeness, to help
  1. Contribute to negotiation of contract terms with prospective depot sites
  2. Manage the build out and launch of new depots.
  3. Support short- and long-term strategic planning activities and ensure regulatory compliance.
• Coordinated the ordering, customization, delivery and installation of site-specific collection equipment, and program signage.
• Coordinates with the Depot Manager on depot site staff training, site audits, and other support for depot collection sites.
• Collaborate with Depot Manager and contractors to help manage community recycling events across the state.
• Accurately and thoroughly tracks project tasks, deliverables and deadlines in project management tools. 
• Implement policies and procedures that will improve day-to-day operations.
• Communicates and collaborates with the project team and staff.
• Works with the appropriate resources to ensure compliance with federal, state, local, industry, contractual, and company regulations, standards, specification, and best practices.
• Manages information necessary for quarterly and annual reporting. 
• Performs other related duties as assigned.

 Skills & Competencies

• Effective communication skills which can build relationships with key partners, diverse communities, internal CAA teams and at all levels in the CAA organizational structure. 
• Collaborative and respectful interpersonal skills
• Successfully executes areas of responsibility while ensuring work aligns with team goals. 
• Thinks strategically and executes operationally while balancing priorities and outcomes.
• Effectively collaborates with key interested parties, serving as a resource to ensure successful delivery of services.
• Adept at influencing and leading change by envisioning, articulating, and successfully executing operational strategies aligned to strategic objectives while focusing on long-term objectives and short-term priorities.
• Uses professional and effective judgement and decision-making skills rooted in logic and sound reasoning to identify the strengths and weaknesses of alternate approaches, solutions, or conclusions. 
• Demonstrated ability to work in a dynamic environment where change, growth, and innovation are a constant.
• Experience working in a complex, multi-faceted environment with several competing priorities
• Proficient in Microsoft Office 365, including SharePoint, Teams, Work, PowerPoint, Excel, Outlook as well as project management tools such as Monday.com
• Excellent attention to detail, analytical, problem solving, planning, and execution skills.
• Team player with a professional, disciplined, and self-directed approach

Qualifications

• Bachelor’s degree in Business Administration or professional designation from a recognizes procurement organization, Engineering, Sustainability, or related field required.
• Direct working knowledge of the recycling system in Oregon, with a minimum of 2 years of experience working in a recycling-related field strongly desired.
• Experience leading program innovation or start-ups preferred
• Proven track record of successful team collaboration.

Physical Requirements

• Includes travel to meet with external interested parties, depot sites, and aggregations facilities
• Must reside in Oregon or Southwest Washington

Compensation & Other Information

• Location: Initially Fully Remote based in Oregon/SW Washington, with the possibility to work in-person
• Reports To: Oregon Depot Manager

Limited Duration Waste Prevention Management Analyst – Oregon Recycling Modernization Act (RMA) Focus
City of Eugene
Closes: 1/20/2025
Learn more and Apply

GENERAL STATEMENT OF DUTIES
The successful candidate will join a collaborative, creative team to support the implementation of the Recycling Modernization Act (RMA) and help advance Eugene’s waste prevention initiatives, leading meaningful positive change. Our team excels through mutual respect, constructive feedback, and a deep understanding of system constraints, driving us to innovate for realistic solutions.

The RMA Waste Prevention Management Analyst manages and evaluates RMA-related programs, focusing on policy research, project implementation, and public engagement within Oregon’s recycling system.

EXAMPLES OF DUTIES PERFORMED – Duties may include but are not limited to the following:
• Program Development and Implementation: Plan, develop, and oversee programs in line with RMA, including producer responsibility organizations (PROs), local government partnerships, and recycling system improvements.
• Coalition Engagement: Act as a liaison with local governments, recycling industry representatives, and community organizations. Support public outreach and education initiatives to promote RMA goals.
• Data Analysis and Reporting: Collect and analyze data on recycling rates fees and waste streams, program effectiveness, and system performance. Prepare reports for City leadership and collateral for public outreach.
• Financial Oversight: Assist in developing project budgets related to RMA programs for the City of Eugene. Monitor expenditures and funding allocations, including grants and fee-based revenues.
• Contract and Grant Management: Prepare bid specifications, manage contracts with service providers, and ensure compliance with grant reporting requirements under RMA.
• Compliance Monitoring: Ensure City and licensed hauler compliance with RMA requirements. Develop and update policies, procedures, and training to align with state regulations.
• Project Leadership: Manage special projects related to recycling infrastructure, circular economy initiatives, and system innovation under the RMA framework.
• Technical writing support for the Curbside Services Division

THE IDEAL CANDIDATE WILL POSSESS THE FOLLOWING KNOWLEDGE, SKILLS, ABILITIES:
• Principles and Practices of RMA Program Development: Ability to learn RMA program development framework and regularly assess risks and develop solutions within the evolving RMA regulatory framework
• Analyze significant impacts on recycling system operations, program outcomes, and regulatory compliance.
• Collaborative Relationship Building: Plan for coordinated RMA program activities with a six to twelve-month horizon, identifying potential obstacles and solutions.
• Ability to use a variety of business software such as GIS, MS Word, Excel, PowerPoint, Adobe Creative Suite
• Use business software to craft presentations that clearly communicates technical information to diverse audiences including but not limited to elected officials, local businesses, and community members of all ages and lived experiences across cultures, economic levels, and heritages
• Perform a variety of administrative duties with little or minimal supervision.

Minimum Qualifications:
Education: Bachelor's degree in Environmental Science, Sustainability, Public Administration, or a related field. Experience: One (1) year of paid work experience in technical research, preferably in recycling or sustainability. Experience with Extended Producer Responsibility (EPR) laws and policy approach is highly desirable. Background: Must pass a criminal background check.